Manta Rays Board & Committees
Board Descriptions
President - Amy Beahm
Executive Team priorities
- Ultimately responsible for the success or failure of the organization
- Lead team meetings
- Oversees execution of Board meetings
- Oversees Contract Manager and Team Representative Committee Roles
Vice President - VACANT
Conduct Swim Operations
- Owns responsibility for successful execution of all swim meets
Oversees Facilities & Equipment Manager, Staff Manager, Swim Operations Manager and Computer Operator Committee Roles
Communications Director – VACANT
Communicate Team Information
- Responsible for overall messaging and team communication with team members and the swim community
- Oversees Secretary, Roster Manager and Communications Manager Committee Roles
Treasurer – VACANT
Manage Team Finances
- Responsible for financial performance and reporting for the organization
- Oversees Legal Advisor, Accounts Manager, Revenue Manager and Purchasing Manager Committee Roles
Social Director – VACANT
Drive Fundraising and Social Activities
- Responsible for apparel, social activities and overall culture of the team
- Oversees Apparel Manager, Social Coordinator, Spirit Coordinator and Photographer Committee Roles
Committee Descriptions
Contracts Manager - VACANT
Execute Agreements
- Execute coaching contracts
- Execute HOA facility use agreement
Team Representative - Amy Beahm
Represent Team to Host Facilities
- Attend HOA Board meetings
- Coordinate issues with pool committee
Represent Team at League Events
- Represent team at meets
- Represent team at league meetings
- Interface with other league teams
Facilities & Equipment Manager - VACANT
Manage Resources
- Manage facilities
- Maintain equipment
Staff Manager – VACANT
Manage Personnel
- Oversee coaching staff
- Manage officials
- Manage swim meet volunteers
Swim Operations Manager - VACANT
Conduct Swimming Events
- Run meet events
- Run practice events
- Run training events
Computer Operations Manager – Sreedhar Mogulla
Ensure Accuracy of Event Data
- Execute technical operations
- Recommend technical solutions
Secretary - VACANT
Maintain Team Governance
- Draft\Update Charter
- Draft\Update By-Laws
- Draft meeting agendas
- Record board decisions
Roster Manager - Katherine Bhat
Maintain Rosters
- Manage registration
- Maintain membership list
- Maintain billing groups
- Maintain practice group rosters
Communications Manager - VACANT
Manage Team Communications
- Monitor team Inbox
- Maintain web site information
- Distribute email information
- Draft\Update handbook
- Maintain signage
- Maintain bulletin board
- Draft\Distribute news letters
Legal Manager - VACANT
Maintain Legal Entity
- Maintain state registrations
- Maintain tax records
Accounts Manager – VACANT
Establish and Adhere to Annual Budget
- Manage bank accounts
- Conduct financial transactions
- Track revenue\expenses vs budget
- Prepare financial reports
- Recommend fee structure
Revenue Manager – VACANT
Manage Revenue Generation
- Manage sponsorship campaigns
- Manage fundraising efforts
- Manage concessions
- Manage vending operations
- Manage merchandise sales
Purchasing Manager – VACANT
Execute Capital Expenditures
- Purchase sponsorship banner, medals and trophies and end of year gifts
- Assist other volunteers in securing competitive quotes\bids as necessary (pizza vendors, sponsorship chair, etc.)
Apparel Manager – Sonja Fitzpatrick
Manage Team Apparel
- Select team suits
- Coordinate accessory sets
- Membership apparel liaison
Social Manager - VACANT
Manage Team Social Events
- Develop and manage individual activities
- Manage parties and awards ceremony
- Manage participation in other community events
Spirit Manager – VACANT
Enhance Spirit at Meets
- Decorate pool area
- Establish a theme for each meet and supply costumes or accessories
- Manage music
Photographer – VACANT
Capture the Moments
- Schedule and manage the team photo
- Attend at least 2 regular meets plus the Divisional meet to capture action shots
- Make photos available to the team on a web site
- Create slide show presentation of photos from the season for awards ceremony
Swimmer Recognitions – VACANT
Recognize swimmer accomplishments
- Create team wall display
- Recognize accomplishments after each meet
- Run reports to determine high point and most improved in each category for end of year awards
Other Key Positions
Clerk of Course - VACANT
Organize swimmers
- Seat swimmers in chairs in the order they will swim their event by lane and heat
- Coordinate with Swimmer Coordinator to move kids from waiting area
Volunteer Manager & Coordinator - Dwipshikha Shome
Manage volunteers
- Set up volunteer jobs in the system for each event
- Keep track of volunteer hours in the system
- Serve as check-in contact for volunteers
Stroke & Turn Judges - VACANT (10)
Officiate meets
- Watch lanes during each event to deterimine if the stroke and turns are being completed correctly
- Complete DQ slips for swimmers that have been disqualified from a particular event
- This is a position that requires training and certification through the League
Starter & Referee - Lance Beahm & Anibal Avalos
Officiate meets
- Referee must have knowledge of all deck official positions and meet administrative responsibilities
- Starter is responsible for the correct start of each event during a meet. May also be responsible for Announcer functions
- This is a position that requires training and certification through the League
